By Michael Alexander
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Click the Close button when you are done searching. End TIP Finding All Instances Click the Find All button in the Find and Replace dialog box to view a list, complete with cell locations and worksheet tab names, of all the instances of the data you entered in the Find What text box. While there, you can press Ctrl+A to have Excel select all the cells in that list. Q 44 REPLACING DATA Imagine that you discover some data in your table in which a company’s name has been consistently misspelled, or that a salesperson you reference in a data table has changed his last name.
In the Insert dialog box, choose whether you want to shift existing cells right or down to make room for the new cells. Then press the OK button. Click in your newly created cells and start adding data. End CAUTION Watch for Misaligned Data When Inserting Cells Be aware that when you insert a cell, the cells below or to the right of that cell shift (one row down or one column to the right). Be careful that when this happens, your data table does not become misaligned. If it does, you may want to use the Insert Rows or Insert Columns options (explained later in this chapter).
Continued 47 Click the Add Level button to add another level of sorting. Select another ﬁeld to sort by, then specify whether you want to sort Smallest to Largest or Largest to Smallest. After you click the OK button, Excel immediately applies your custom sort. End 48 ADDING AND MANAGING CELL COMMENTS Some cells contain data that requires an explanation or special attention. Comments provide a way to attach this type of information to individual cells without cluttering the cells with extraneous information.